The aim of this idea is to add an attention indicator in Lotus Notes, to alerts the users when they are about to send confidential information outside their own company's domain. For instance, by colouring e-mail recipients' names, just as colours can be added to senders' names.
I was invited append this ThinkPlace idea onto IdeaJam, and get people internally and externally comment it. It's about the possible adoption of an attention indicator in Lotus Notes.
ThinkPlace is a web application for facilitating innovation through idea generation, collaboration, and refinement at IBM. For more details/feedback, I would therefore suggest that you also log on to ThinkPlace and read the comments so far posted. This idea, in fact, could serve other purposes too, and not only security. However, please note that the link to ThinkPlace would only work for IBMer's behind the firewall. https://w3.ibm.com/jct03008ws/thinkplace/viewIdea.wss?c=122120&t=0&refresh=4
SUMMARYAdd a new option feature into Lotus Notes to alert users when confidential information is about to be sent to certain e-mail addresses. For instance, by storing external recipients' e-mail addresses in red.
WHATThe purpose of this idea is to allow IBMers -- and all Lotus Notes customers at large -- to customize the names and addresses contained in their contact files with colours. When you wish to send an email and type the sender's name in the "To" field, Lotus Notes automatically searches all the contact files stored for the person's email address. But there's no difference yet among the addresses retrieved, and by mistake a user might select an inappropriate e-mail address. A red colour, instead, or any other given colour chosen by the users, would immediately alert the sender that a confidential document is being sent, say, to an external recipient.
HOWAdd an option into Lotus Notes to allow users to also edit email address with colours.
WHYTo increase productivity, security, and Lotus Notes sales.