Be able to set security on a folder 
Use this IdeaSpace to post ideas about the Notes Client.

: -4
: 0
: 4
: Notes Client / Mail
: shared, folders
: Mathieu Pape8090 26 Nov 2012
: / Email
Being able to "assign" a folder and its contents to a limited number of people. The current 'private folders' are way too restrictive here.
Linked to this idea and the comments (4) of Graham Richards on how this could be achieved.
An old one but still not possible in Notes/Domino.

1) Mathieu Pape8090 (27 Nov 2012)
Please add your comments when you demote. Thanks.
2) Erwin Heeren1436 (28 Nov 2012)
Documents AND Folders have security properties. Why would a combination be too restrictive?
3) Mathieu Pape8090 (28 Nov 2012)
1. Private folders can only be seen by the person who created them. If you have given access to your mailbox to other users, they will not be able to see your private folders. While this is working as intended, it can sometimes be an issue when the user was not aware of this.

2. Private folders cannot be accessed in iNotes or using the IMAP client, even by the person who created them. They are only visible in Lotus Notes.

3. Private folders are not stored in the mail file on the server, hence they are not being backed up. These folders are stored inside the desktop.ndk file on user's workstation and if something happens to this file, it will result in an irreversible loss of these folders.

If you want to offer some private folder fonctionality to users without own coding you're trapped.
4) Erwin Heeren1436 (28 Nov 2012)
I have never been very fond of private folders. A nightmare to support applications based on private folders.

What's wrong with SHARED folders? They have a security tab on the Folder Properties dialog. Unfortunately security on the folder does not apply to the individual documents, because you can store them in multiple folders.
5) Mathieu Pape8090 (28 Nov 2012)
Yes, but if you need the Designer somewhere to handle this, it is not workable for end users. That is what you want to achieve. If you need a developer or admin each time the functionality has to be set up this is not useable.
6) Erwin Heeren1436 (28 Nov 2012)
User can edit view security properties without the designer.
1. When in a folder, select menu Actions > Folder Options > Design
2. Right-click Folder Properties
3. Last tab (with the key)

ACL must allow Create Shared Folders/Views.
7) Bill Malchisky12192 (29 Nov 2012)
Yes, private folders are unavailable via a browser, but uncertain what you are really pitching -- in terms of a problem you seek to solve. Erwin seems to have plausible workaround, based upon the dialogue. -- Do not have much to insert that is constructive, but you requested justification for a demote.
8) Mathieu Pape8090 (29 Nov 2012)
Indeed, the functionality is there. Didn't know about it. So thank you for pointing this out.

The only thing I would add is that if I didn't know it is maybe because it's not so easy to find ;-) So maybe some improvement could be done here.

Anyway, I withdraw this idea.

Thanks for your comments.
9) Mathieu Pape8090 (29 Nov 2012)
Status changed to Withdrawn


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